Poland Board of Selectmen
Minutes of Meeting
July 21, 2009
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Joseph Cimino, Peter J. Bolduc, Jr. and Larry Moreau present. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of July 7, 2009 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Bolduc)
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: FYE 2009, FYE 2010, FYE 2009 Projection
Departmental Reports
Communications - The following materials were included in the meeting packets:
U.S. Cellular Refund
Eco Maine Report - 453 Tons
TIF Approval Letters/DECD
Taylor Engineering/Birch Drive
OLD BUSINESS
Emergency Action Plans
Selectman Cimino moved to adopt the Emergency Action Plans Occupational Safety & Health Standards 1910.38 as presented. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Minor amendments to the Town Charter (not revisions)
The Board agreed to the following dates - August 4, 2009; 6–7PM workshop and August 27, 2009; 7PM hearing. The former Charter Commission will be invited to attend.
CIP Workshop
August 18, 2009; 6–7PM Workshop – To be confirmed.
MMA Election – Ballot
Selectman Moreau moved to cast the Board’s vote for Mark Green as Vice President of the Maine Municipal Association along with Matthew Arnett, Joyce Maker and Peter Nielsen as Directors. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Amended Personnel Policy
Selectman Moreau moved to adopt the amended Personnel Policy as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Excess Vacation Payouts – Discussion only.
Downtown Village District – Feasibility Clarification
Selectman Cimino moved for clarification purposes, that a feasibility study be conducted in the Downtown Village District for a waterline. Selectman Torrey seconded the motion. Discussion: John Cleveland verified that this is an approved use of funds under the Downtown Village District. He also noted that spending these funds was approved at Town Meeting in April. The conversation continued and focused around what would be included in the study and what the Board would like to see. The Board then requested the Town Manager to prepare a Request for Proposal for them to review and agree for solicitation. Selectman Cimino withdrew his motion.
New Business
Pave Portions of Lewiston Junction Road
Selectman Moreau moved to authorize the Town Manager to repair only the section of Lewiston Junction Road that is most in need. Selectman Bolduc seconded the motion. Discussion: Selectman Cimino noted that there are other roads that need paving.
Vote: 5-yes 0-no
Conservation Grants Update
Forest Management Plan - Discussion only.
Transfer Station Wood Lot Harvest / Conservation Fund
Selectman Moreau moved to authorize the Town Manager to work out the details of the wood harvest on the Transfer Station property with 50% of the return to go into the General Fund and 50% to go into the Conservation Commission Fund. Selectman Bolduc seconded the motion. Discussion: Use of donated pulp truck.
Vote: 5-yes 0-no
Accident Insurance for Volunteers – Discussion; No action.
Customer Service Clerk – Full Time Proposal – Supported by the Board
Appreciation Dinner Dates – Sept. 19th, Sept. 26th, Oct 10th
Any of the dates are fine with the Board.
Payables
Selectman Moreau moved to approve the bills payable for the FYE 2009 in the amount of $59,833.06. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to approve the bills payable in the FYE 2010 amount of $137,860.51. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Revaluation Recap Public Informational Meeting - To be held at the August 4th meeting.
Route 26 – DOT Landscaping – Discussion only on trees that will be removed.
Adjourn
Selectman Torrey moved to adjourn at 8:35PM. Selectman Moreau seconded the motion.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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